Information for Committees of Management
Victoria's approximately 1,200 committees of management (CoMs) perform a valuable community service by managing crown land reserves for the public benefit, on behalf of the Victorian government. Your committee is accountable to the Minister for Environment, Climate Change and Water. The department (DELWP) provides guidance to assist your committee to manage the reserve in accordance with its legal and good governance obligations.
Guidance for small (category 3) committees
Small (category 3) committees manage reserves of local significance for the benefit of their community. The Committees of Management support module offers easy-to-understand guidance including:
For further information go to www.delwp.vic.gov.au/committees.
Guidance for large (category 1 and 2) committees
Large (category 1 and 2) committees manage reserves of regional/state-wide significance, usually with an annual income or financial reserve in excess of $250,000. These committees should use the guidance notes and model policies in the On Board support modules for major DELWP agencies (e.g. conflict of interest).
The guidelines are published primarily to assist small (category 3) committees to manage their reserve.
This 15 minute induction video on You Tube, which uses the department's former name (DEPI), contains useful information for small (category 3) committees.
Newsletters share news, tips and information that will assist your committee.
Specific information on the management of coastal reserves.
Your committee must complete an annual return and submit it to DELWP.
Declaration of Private Interest
Appointees to all Victorian public bodies, including small (category 3) committees, must complete a declaration of private interests form. If you are sent this form to complete, return it to the office noted in the correspondence from the department.
Applicants for appointment to a category 1 or 2 committee will be sent a different form.
Committees are 'public entities' under the Public Administration Act 2004. Members must comply with the Directors' Code of Conduct issued under the Act.
DELWP provides public liability, professional indemnity and personal accident insurance for committees. However, these insurance policies do not indemnify hirers or tenants of the reserve. Committees need to check that hirers and tenants have adequate public liability insurance. Casual hirer's public liability insurance is available from a range of providers; it should include cover if someone takes legal action after being injured at a party or other event organised by a hirer at the reserve.
Certificates of currency for DELWP insurance policies are issued from 30 June each year but may not be immediately available from this date.
For further information about insurance arrangements see the certificates (below) and the guidelines (above). You can also phone DELWP's customer care centre on 136 186 or email firstname.lastname@example.org.